How to use the ChannelDock ticketing system

The ChannelDock ticketing system allows you to submit support questions, report technical problems and follow the progress of your requests directly inside ChannelDock.

By keeping all communication and updates within one ticket, our support team can investigate requests more efficiently and ensure that nothing gets lost.

Creating a new ticket

1. Log in to your ChannelDock account.
2. Open the Support section in the menu.
3. Click Create ticket.
4. Select the type that best matches your request (see Ticket types below).
5. Enter a clear subject that briefly describes the issue.
6. Describe your question or problem in as much detail as possible.
7. Add any relevant screenshots or files.
8. Click Submit ticket.

Your ticket will now appear in the ticket overview.

Ticket types

When creating a ticket, choose the type that best matches your request:

• Bug — something is not working as expected
• Feature request — suggest a new feature or improvement (paying accounts only; not available on the free plan)
• Other — general feedback or a question

Free users can submit bug reports and other questions, but cannot submit feature requests through the ticketing system.

What information should you include?

Providing complete information helps us investigate your request more quickly. Where relevant, include:

• The affected order number, product SKU, EAN or shipment number
• The connected marketplace, webshop or shipping provider
• A description of what you expected to happen
• A description of what actually happened
• Any error messages you received
• The steps needed to reproduce the problem
• Screenshots or screen recordings

Please do not include passwords, API secrets or other sensitive login information in a ticket.

Following the progress of a ticket

Open the Support section and scroll to My tickets to view all your submitted requests.

Each ticket displays its current status, such as:

• Open: The ticket has been submitted and is awaiting review.
• In progress: Our team is investigating or working on the request.
• Waiting for customer: We need additional information from you.
• Resolved: The request has been completed or answered.
• Closed: The ticket is no longer active.

Open a ticket to view the full conversation, responses from our team and any status updates.

You do not need to call or email us to confirm that a ticket was received. If it appears in My tickets, our team has it.

Priority phone support

If your account includes Priority Phone Support, the phone number is for urgent issues only — for example, when you cannot generate shipping labels or your entire sales channel is offline.

Calling to ask whether we received your ticket, or to check the status of a non-urgent request, is not urgent. Use My tickets instead: you can see when your ticket was submitted, its current status, and any replies from our team without calling.

Phone support is available Monday to Friday, 9:30 AM to 6:00 PM CET. For all other requests, use the ticketing system.

Replying to a ticket

When our support team requests more information:

1. Open the relevant ticket.
2. Enter your response in the reply field.
3. Add any requested screenshots or attachments.
4. Click Post comment.

Always reply within the existing ticket instead of creating a new ticket about the same issue. This keeps all information together and prevents duplicate investigations.

Adding screenshots and attachments

You can attach screenshots, documents or other relevant files when creating or replying to a ticket.

Before uploading a screenshot, make sure it clearly shows:

• The complete error message
• The relevant order, product or page
• The date and time, where applicable
• Any settings related to the issue

Avoid cropping out information that may be useful during the investigation.

Creating separate tickets

Create one ticket for each separate question or problem.

For example, an issue with a Shopify order and a problem creating a DHL label should be submitted as two separate tickets. This allows each request to be assigned, investigated and resolved independently.

Reopening an issue

When a resolved problem occurs again, open the original ticket and check whether you can reply or reopen it.

Create a new ticket when:

• The original ticket can no longer be reopened
• The new issue has a different cause
• A different order, integration or feature is affected

Include a reference to the previous ticket when it may help our team understand the situation.

Tips for receiving faster support

To help us handle your request efficiently:

• Use a clear and specific subject
• Include relevant IDs and examples
• Describe the problem step by step
• Attach screenshots whenever possible
• Keep communication about one issue within the same ticket
• Avoid submitting the same request multiple times

Submitting duplicate tickets or contacting multiple team members about the same issue can delay the investigation because the information must first be combined.

Live chat transition

The ticketing system will replace the ChannelDock live chat. During the initial transition period, both systems may temporarily remain available.

From 25 June 2026, live chat will be fully removed and all support requests must be submitted through the ticketing system.

The new system gives you a clear overview of your requests, preserves the complete communication history and makes it easier to follow the status of every issue.